EWTG Board of Director Duties

The EWTG Board of Directors consists of the President, President-Elect, Conference Director, Financial Director, Operations Director, Affiliates Director, Communications Director, Membership Director, Engagement Director, Professional Development Director, Education Director, who serve without recompense. The regular term of office for each officer commences January 1 and ends December 31.

President

• Provides leadership for the Board of Directors and organization.
• Conducts member and board meetings.
• Appoints chairs of all standing committees, except the Finance Committee, which is chaired by the Finance Director. Serves as an ex-officio member of all committees.
• Identifies and schedules conference keynote speakers and coordinates the purchase/wrapping of keynote speaker gifts with Conference Director and management company Event Director.
• Orients and trains the President-Elect to assume the Presidency in the next term.
• Represents EWTG to other organizations.
• Writes monthly newsletter articles and completes the EWTG Annual Report.
• Note: this position is assumed by the President-Elect with member affirmation.

President-Elect

• Trains to assume the Presidency in the next term.
• Revises and monitors the Strategic Plan.
• Chairs the Strategic Planning committee and any other special committees. Assists with other projects as needed.
• Serves on the Finance, Conference, and Nominating Committees.
• Performs the duties of the President whenever the President is unable to do so.
• Coordinates with management company to handle public relations and provides final review/approval of public-facing materials.
• Writes newsletter articles and assists President with EWTG Annual Report.

Conference Director

• Provides leadership for the EWTG Annual Professional Development Conference by chairing the Conference Committee.
• Appoints Conference Committee Chairs and coordinates the progress of the committees.
• Monitors all aspects of conference planning and implementation and reports actions to the Board.
• Works with the management company Event Director to hold monthly Conference Committee meetings, develop agendas, and record minutes.
• Provides and monitors progress of the Annual Conference Master Checklist that outlines Conference Committee responsibilities.
• Contacts judge’s office to schedule the swearing-in ceremony of the incoming board.
• Writes or assigns conference articles for the newsletter and website.
• Administers Woman of the Year award by soliciting nominations, selecting judges, coordinating the purchase/wrapping of the award, coordinating award presentation, writing newsletter articles, and thanking judges.

Finance Director

• Oversees all financial aspects of EWTG.
• Works with the management company to process all payments and reimbursements.
• Prepares the internal monthly reports for Board of Directors and the annual budget.
• Chairs the Finance Committee and makes recommendations.
• Monitors financial investments performance and schedules a review of the investment policy in even numbered years.
• Maintains financial policy documents and procedures, updating and revising them as necessary.
• Works with the management company to prepare for and review the yearly audit or review and tax filing.
• Works with the management company to reconcile financial activity, review and approve monthly financial reports, and provide information to third party CPA.

Operations Director

• Acts as liaison to management company and provides contract oversight/project management assistance.
• Coordinates with Board of Directors to manage updates to policies and procedures.
• Assists Board of Directors with transition activities between terms.
• Handles secretarial duties not handled by management company.
• Acts as Parliamentarian during member and board meetings as needed.

Affiliates Director

• Responsible for coordinating affiliate development and increased membership throughout Texas.
• Responds to Affiliate officer requests, reports Affiliate activities to the Board and maintains frequent communications with existing and prospective affiliates.
• Assists Affiliate officers in developing and implementing governance, programs, and services.
• Visits each Affiliate annually.
• Prepares annual affiliate reimbursement requests.
• Maintains and updates affiliate handbook as necessary.
• Writes newsletter articles.

Communications Director

• Provides oversight of the monthly newsletter and website content.
• Oversees newsletter article selection, story writing, editing, design and layout.
• Submits copy to the management company and coordinates proofing the draft.
• Distributes annual newsletter deadline and article schedule.
• Provides oversight and updates to EWTG social media outlets (i.e. LinkedIn, Facebook, Twitter, etc.)
• Selects website areas to be upgraded and/or redesigned.
• Coordinates website maintenance with the Board of Directors and management company.

Membership Director

• Responsible for member recruitment, retention, involvement and interaction.
• Incorporates committee input to develop and implement an annual plan to recruit new members. Welcomes new members and encourages member involvement.
• Coordinates with Engagement Director to ascertain member needs through surveys, determines and implements methods to retain members, and contacts members to encourage renewal.
• Writes newsletter articles.
• Staffs booth at the annual EWTG Conference for membership.

Engagement Director

• Responsible for new member orientation, retiree engagement, and one-on-one member engagement activities.
• Assists existing members in navigating the organization to become more involved and active.
• Coordinates with Membership Director to ascertain member needs and interests.
• Works with the Board of Directors and Nominating Committee to help members connect with the appropriate committees of interest to them.
• Writes newsletter articles.

Professional Development Director

• Responsible for managing the mentoring programs and other mentorship opportunities.
• Oversees the Executive Success Teams including soliciting leads and participants, tracking activities and number of teams, and planning an annual kickoff event.
• Creates one-on-one mentoring program, matches mentees with mentors, and supports matches.
• Develops peer mentoring opportunities on topics of interest to the membership (ex: professional certification resources, communication styles, building teams, etc.).
• Writes newsletter articles.

Education Director

• Works with Management Company to schedule virtual and in-person educational events and activities.
• Selects and schedules program topics and speakers.
• Coordinates all correspondence with speakers before and after each event, writes newsletter articles announcing the speakers for the next event, and recaps the most recent event.
• Introduces or assigns speaker introduction at each event.
• Coordinates with the management company on the event logistics and thank-you gifts for speakers.

Updated: September 2024